Productivity · Review · Updated 16 October 2026
Reclaim.ai reviewAI calendar that protects focus time, habits and tasks around your meetings
Excellent
Brent score, out of 5
Reclaim.ai turns your calendar into a plan: it books focus time, habits and tasks into open slots and moves them when meetings land. The free Lite plan is usable for one person, and Starter at $10/seat/month unlocks a realistic 8-week planning range. It works best for people whose days are fragmented by meetings.
Price
Free Lite plan; paid from $10/seat/month billed yearly
Free option
Free plan
Best for
Knowledge workers whose deep work gets eaten by meetings
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Best for
- Knowledge workers whose deep work gets eaten by meetings
- Managers juggling work and personal calendars
- Small teams who want shared scheduling links and smart meetings
- People who already track tasks in Asana, Todoist, ClickUp, Jira or Linear
Skip it if
- Anyone not using Google Calendar or Outlook
- People who prefer fixed, manual time blocks
- Teams wanting monthly billing on Enterprise, which is yearly only
Your calendar says you are free on Thursday afternoon, but by Thursday it is full of meetings again. The project work you meant to do gets pushed to evenings, and the gym, lunch and planning time disappear first.
Reclaim.ai fixes this by treating your priorities as calendar events that can move. You set how many hours of focus time you need, which habits matter and which tasks are due, and it finds space for them, then reshuffles when something new is booked.
This review covers what the free Lite plan really allows, when Starter or Business is worth it, and the limits to know before you connect your calendar.
What is Reclaim.ai?
Reclaim.ai is an AI scheduling layer for Google Calendar and Outlook. It adds flexible blocks for focus time, recurring habits, tasks pulled from your task manager, and buffers between meetings, and it keeps rebalancing them as your week changes. It also offers scheduling links, smart meetings that find the best time for recurring meetings, and calendar sync to block time across work and personal calendars. Dropbox acquired Reclaim in August 2024.
Pros and cons
What we like
- Automatically schedules and defends focus time, habits and buffer time
- Works with both Google Calendar and Outlook, with multi-calendar sync
- Free Lite plan includes the core AI features
- Task integrations with Asana, Todoist, ClickUp, Jira, Linear and Google Tasks
- Vendor lists SOC 2 Type II and says it does not train AI on user data
- Backed by Dropbox since its 2024 acquisition
What could be better
- Lite only plans one week ahead and allows 1 calendar sync and 1 scheduling link
- A calendar that rearranges itself takes some getting used to
- Attendee User add-ons can add cost for 3+ person smart meetings
- Enterprise is only available on yearly billing
Overall
Excellent
- Features4.6
- Ease of use4.2
- Value4.5
- Support4.1
Key features of Reclaim.ai
Focus Time
Set a weekly target for deep-work hours and Reclaim books them into open slots. As meetings fill up, it defends or moves those blocks so the target is still met.
Habits
Schedule recurring routines such as lunch, exercise or weekly planning with flexible time windows. Reclaim places them where they fit each week rather than at a fixed time.
Tasks
Pull tasks from Asana, Todoist, ClickUp, Jira, Linear or Google Tasks and have Reclaim time-block them before their due dates.
Smart Meetings and Buffer Time
Smart Meetings find the best time for recurring meetings across attendees and move them when conflicts appear. Buffer Time adds breaks and travel time around meetings automatically.
Scheduling Links
Share booking links that respect your priorities and focus time. Lite allows 1 link, Starter 3 and Business unlimited.
Calendar Sync
Block time across multiple calendars, such as a personal and a work account, so colleagues see you as busy without seeing private details.
Reclaim.ai pricing
Checked 2026-10. Prices can change; confirm on Reclaim.ai (Dropbox)’s site.
Lite
$0
free forever
- 1 user
- 1-week scheduling range
- 1 calendar sync, 1 scheduling link
Starter
$10/seat/month
billed yearly ($12 monthly)
- Up to 10 seats
- 8-week scheduling range
- 3 calendar syncs, 3 scheduling links
Business
$15/seat/month
billed yearly ($18 monthly)
- Up to 100 seats
- 12-week range, unlimited links
- Delegated access and webhooks
Enterprise
$22/seat/month
billed yearly only
- Over 100 seats
- SSO and SCIM
- Org-chart aware scheduling
Watch out: Prices are shown in US dollars per seat; yearly billing saves 20%, and Attendee User add-ons may apply for 3+ person smart meetings with people who lack a paid seat.
See current Reclaim.ai pricing →What people use Reclaim.ai for
Protecting deep work
An engineer sets a target of 15 focus hours a week. Reclaim books two-hour blocks, and when a manager adds a meeting, the block slides to the next open slot instead of vanishing.
Work-life calendar sync
A consultant connects a personal Google calendar and a client Outlook calendar. School pickups block time on the work calendar so clients cannot book over them.
Task deadlines on the calendar
A marketer connects Asana, and each task gets time blocked before its due date. The calendar becomes an honest picture of whether the week's work fits.
How to get started with Reclaim.ai
- 1
Sign up for the free Lite plan with your Google or Microsoft account
- 2
Set your working hours and a weekly focus-time target
- 3
Add two or three habits, such as lunch and weekly planning
- 4
Connect your task manager and let Reclaim schedule your next week
Reclaim.ai alternatives
| Product | Choose it when |
|---|---|
| Reclaim.ai 4.4 | Knowledge workers whose deep work gets eaten by meetings |
| Motion | Choose it if you want project management and AI scheduling in one app. |
| ClickUp4.4 | Choose it if you want tasks, docs and a calendar in one workspace rather than a calendar add-on. |
| Clockwise | Choose it if your main goal is team-wide meeting optimization on Google Calendar. |
Reclaim.ai: frequently asked questions
Is Reclaim.ai free?+
Yes. The Lite plan is free forever for one user and includes Focus Time, Habits, Buffer Time and Smart Meetings. It limits you to a one-week scheduling range, 2 connected calendars, 1 calendar sync and 1 scheduling link.
Does Reclaim.ai work with Outlook?+
Yes. Reclaim supports both Google Calendar and Outlook Calendar, and can sync across multiple calendars on both.
Is Reclaim.ai owned by Dropbox?+
Yes. Dropbox acquired Reclaim.ai in August 2024, and Reclaim continues to operate as its own product.
Is there a free trial of Reclaim's paid plans?+
Reclaim's site links to a free 14-day trial. The pricing page does not spell out the trial terms, so check them at sign-up.
Does Reclaim.ai use my calendar data to train AI?+
Reclaim states that it does not train AI on user data, and lists SOC 2 Type II, GDPR and DPF compliance.
Reclaim.ai vs Motion: which is better?+
Reclaim is a scheduling layer on top of the calendar you already use, with a free plan. Motion combines project management with auto-scheduling, so it suits people who want to replace their task tool too.
Final verdict
Is Reclaim.ai worth it?
If meetings keep eating the time you need for real work, Reclaim.ai is a low-risk fix. Start on the free Lite plan, set a focus-time target, and see how your next week looks. Move to Starter once you want to plan more than a week ahead.
Try Reclaim freeAffiliate link · we may earn a commission at no extra cost to you.
Reviewed by
Amjid Ali, Founder and editor
Amjid Ali is a Melbourne-based AI and automation lead, author of five books on infrastructure, automation and digital transformation, and a corporate trainer whose courses on n8n, Proxmox, firewalls and ERP have taught thousands of IT professionals.
Last updated 16 October 2026 · How we review
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Reclaim.ai 4.4
Free Lite plan; paid from $10/seat/month billed yearly